VILLAGE OF BROCTON
REGULAR MEETING
WEDNESDAY, OCTOBER 4, 2006
7:00PM

Members Attending: Mayor Judith Dearing Gilbert
Trustee Alan Gens (8:00pm)
Trustee Deborah Lloyd Priest
Trustee Sonia Lusczak
Trustee Gary Planty

Members Absent: None

Also Present: Samuel Drayo Jr, Village Attorney
Thomas Allen, Highway Superintendent
Joseph Majkowski, Electric Superintendent
Diane Ringer
Ed Woods
Bryan Woleben, Asst. Fire Chief


Mayor Gilbert opened the meeting at 7:05pm with the pledge to the flag.

Mayor Gilbert thanked Joe Majkowski and Attorney Sam Drayo for all the work involved with replacing the electric poles on the Thruway.

Noting October is Breast Cancer Awareness Month, Mayor Gilbert encouraged everyone to support the battle against cancer.

The mayor also thanked the Brocton Portland Business Group for their efforts in the Community Festival. Ed Woods noted the fire department expressed interest in having a Chicken Barbeque next year and the consensus of the group is to extend the activities to two days, September 8 and 9th. Diane Ringer presented the mayor a check on behalf of the Business Group in the amount of $2019.68, the donation for Ryckman Park. Diane Ringer requested commitment from the board on scheduling next years activities. A motion by Trustee Gary Planty, seconded by Deborah Lloyd Priest to celebrate the second weekend in September as Community Festival.

Diane Ringer continued to express concern over the attic and cellar yard sale days and noted they will be held the weekend previous to the festival next year. Trustee Planty noted he received positive comments on the event and more businesses want to be involved.

The Fire Department is having a “Fireman in Need Fund” on the 14th, with activities based at St. Stephens Hotel. A motion bu Sonia Lusczak, seconded by Gary Planty, approving activities for “Fireman in Need Fund”. Vote was unanimous, motion carried.

Firemen will be located on the four corners from 9:00am to 3:00pm to “Fill a Boot” with donations. A motion to approve the “Boot Drive’ from 9:00am to 3:00pm was made by Deborah Lloyd Priest, seconded by Gary Planty. Vote was unanimous, motion carried. Mayor Gilbert stated she will notify the sheriff’s department of the event.

Bryan Woleben noted the fire departments activities for Fire Prevention Week, along with the PTA a coloring contest with smoke detectors as prizes. A program entitled
“Watch What You Heat” will be presented to the elementary and special needs class.
On October 14th, Engine 201 has been invited to participate in the Fire Prevention activities at Home Depot in Fredonia NY from 1:00pm to 3:00pm. A motion was made by Gary Planty, seconded by Deborah Lloyd Priest to participate in the Fire Prevention Activities at Home Depot. Vote was unanimous, motion carried.

Trustee Sonia Lusczak inquired to the Firemen in Need Fund, as to who oversees the fund, how it is designated who receives assistance and what the protocol will be to follow. Mr. Woleben informed the Board, the Council Board would control the expenditures.

The Board tabled the issue of transports by the fire department to the next meeting.

The fire department along with Portland Fire Department will hold the annual Halloween Parade on 10/31 at 6:00pm. A motion to hold the annual parade at 6:00pm was made by Sonia Lusczak, seconded by Deborah Lloyd-Priest. Vote was unanimous, motion carried.

A motion by Trustee Sonia Lusczak, seconded by Trustee Lloyd Priest established Trick or Treat hours on Tuesday, 10/31 at 5:00pm to 7:30pm. Vote was unanimous, motion
Carried.

Brocton Central School requested permission to hold a Homecoming Parade on Friday,
October 6th at 4:30pm from the Fire Department to the school. A motion was made by Gary Planty, seconded by Sonia Lusczak to grant permission. Vote was unanimous,
motion carried.

Assistant Fire Chief Bryan Woleben requested permission to attend the NYCOM Volunteer Firemen Meeting on October 26, 1006 in the Village of Holley. Mayor Gilbert noted she and Trustee Lloyd Priest will also be attending. A motion was made by Trustee Lloyd-Priest, seconded by Sonia Lusczak, to allow Mr. Woleben attend the NYCOM meeting. Vote was unanimous, motion carried.

Reports were given by Tom Allen, Highway Superintendent, noting signs were ordered for the tunnels on Lake Avenue at a cost of $839.00. Mr. Allen also suggested picture
identification badges be provided for the Village Employees. Mr. Allen will contact
Bill Henris at the school.

Joe Majkowski, Electric Lineman, reported the new poles by the thruway were complete. The fencing along the transformer on Green Street was scheduled for Monday.

Linda Felsman reported activities at the community center.

Sheriff’s Department noted 79 hours on partrol, with 94 incidents recorded.

A motion by Sonia Lusczak, seconded by Deborah Lloyd Priest to accept written reports as presented to the board. Vote was unanimous, motion carried.

Gary Planty requested permission to approve Grant Writer for the Brocton Fire Department. A motion was made by Deborah Lloyd Priest, seconded by Sonia Lusczak giving permission. Vote was unanimous, motion carried.

Gary Planty reported they are still working to find housing for our village truck in the winter months.

A motion by Trustee Lloyd-Priest, seconded by Sonia Lusczak to approve to signing direct deposit form regarding Plyovent Grant.

A report from Ed Pagano regarding the fire claim was to be submitted on Monday or Tuesday, unfortunately, the report not received as of Wednesday.

The annual electric report has been completed and filed by Baghat/Laurito-Baghat.

Gary Planty stated he was organizing an electric meeting to review the contract for electric power with NYMPA, which expires December 2007.

A motion was made by Deborah Lloyd Priest, seconded by Gary Planty for Joe Majkowski to attend a MEUA Workshop October 11 and 12th in Liverpool NY. Vote was unanimous, motion carried.

Time Warner contract was sent to Carol McTigue for their review.
___________________________

Resolution13-06 was made by Trustee Sonia Lusczak, seconded by Alan Gens. Vote was unanimous. Resolution carried.

RESOLUTION #13-06
APPROVE MAYOR TO SIGN ACCOUNTING SERVICES AGREEMENT
WITH BAHGAT & LAURITO-BAHGAT
VILLAGE OF BROCTON

Resolution presented by Trustee Sonia Luszcak and seconded by Trustee Alan Gens as follows:

WHEREAS the Village of Brocton Board of Trustees voted to retain the Accounting services of Bahgat & Laurito-Baghat on September 18, 2006,

BE IT RESOLVED THAT THE Village retained the accounting services of Bahgat & Laurito-Bahgat of Fredonia, New York to provide accounting services to the Village of Brocton for a one year period starting October 1, 2006 and ending September 30, 2007 to the Village of Brocton at a cost of $1500.00 per month in accordance with their proposal dated July 28, 2006 and

BE IT FURTHER RESOLVED that the engagement letter dated July 28, 2006 is hereby approved and the Mayor is hereby authorized to sign the letter of engagement agreement with Bahgat & Laurito-Bahgat on behalf of the Village of Brocton.

Voted: Aye__4___ Nay__0___


Dated: October 4, 2006
s/s Karen Ardillo
Village Clerk
________________________________________

Resolution 14-06 was made by Gary Planty, seconded by Deborah Lloyd Priest. Vote was unanimous, Resolution carried.

RESOLUTION # 14-06__
Authorize Application for Shared Municipal Services Incentive Grant Program
VILLAGE OF BROCTON

WHEREAS, the New York State Department of State, Division of Local Government Services has offered a Shared Municipal Services Incentive Grant Program to assist local governments with funding for shared services, and
WHEREAS, at a Special Meeting held on September 21, 2006 at the Town of Portland offices, the Village of Brocton Board of Trustees voted by Motion to apply for a grant with the Town of Portland, and
WHEREAS, at a Special Meeting held on September 21, 2006 at the Town of Portland offices, the Village of Brocton Board of Trustees voted by Motion to designate the Town of Portland as Lead Agency regarding this grant application, and
WHEREAS, the application deadline for this Grant Program is October 23, 2006, now therefore be it
RESOLVED, that the Town of Portland be and hereby is designated as Lead Agency regarding this grant with the Village of Brocton, from the Shared Municipal Services Incentive Program, and be it further
RESOLVED, that Town of Portland Supervisor Daniel Schrantz be and hereby is authorized to execute any and all documents necessary to apply for a grant with the Village of Brocton from the Shared Municipal Services Incentive Program.
____________________________________
Resolution was introduced by Trustee Gary Planty, and seconded by
Trustee Deborah Lloyd-Priest with the vote as follows:
4 Ayes 0 Nays
s/s Karen M. Ardillo
Village Clerk/Treasurer
Dated: October 4, 2006

Trustee Lusczak noted she received a complaint from a business regarding the water and questioned the possibility of supplying filters. Since the business does not consume the water, motion withdrawn.

A motion was made by Trustee Deborah Lloyd Priest, seconded by Sonia Lusczak to enter into executive session.

The meeting reconvened at 10:50pm on a motion by Trustee Lusczak, seconded by Trustee Lloyd Priest.

A motion by Trustee Sonia Lusczak, seconded by Trustee Deborah Lloyd Priest approving the Mayor's signature on extended Community Blue coverage until
November 30, 2006.
_________________________

Mayor Gilbert read a letter of appointment of Karen Ardillo. Resolution by Trustee Lusczak, seconded by Trustee Lloyd Priest, approving mayor’s appointment of Karen Ardillo as Village Clerk/Village Treasurer at a salary of $28,000.00.

RESOLUTION 15-06
Approve Mayoral Appointment of Clerk Treasurer
Village of Brocton

Upon motion of Trustee Luszcak and seconded by Trustee Lloyd-Priest, the following resolution was unanimously adopted:

WHEREAS Mayor Judith D. Gilbert has this day appointed Karen Ardilllo of 46 Smith Street, Brocton, New York Village Clerk and Village Treasurer of the Village of Brocton, now therefore
BE IT RESOLVED that this Board hereby approves the Mayor’s appointment of Karen Ardillo as Village Clerk and Village Treasurer of the Village of Brocton, New York, for the balance of the current Village’s Official year and for the next Village Official year as set forth in Section 3-302 (3) of the Village Law, effective immediately, with an annual salary of $28,000.00, and
BE IT FURTHER RESOLVED that the regular house of work for the Village Clerk-Treasurer shall be 8:30 a.m. to 5:00 p.m. with a one hour lunch, Monday through Friday and such other times, such as Village Board meetings, as are necessary to complete her duties, and
BE IT FURTHER RESOLVED that the above work hours and days are subject to change by the Board of Trustees.

Vote: AYE: 4 NAY: 0

/s/ Karen Ardillo
Village Clerk-Treasurer
Date: October 4, 2006
_________________________

Motion by Trustee Gary Planty, seconded by Trustee Lloyd Priest to advertise for an electric line helper.

A motion by Trustee Gary Planty, seconded by Trustee Lloyd-Priest to pay bills upon signed approval of Trustee Gens.

With no further business brought before the board, a motion to adjourn was made by Trustee Gary Planty, seconded by Trustee Lusczak. Meeting adjourned at 10:55pm.

Respectfully submitted,
Karen M. Ardillo